The first reason to use project management tools is remote access to files. With these tools, your documents are stored online. This means that you have access anytime and anywhere you have access to the Internet. This is especially important when you are working with partners who are either in another part of the country or travel frequently.
The second reason is document management. As you upload edited versions of a document, these tools will keep the old versions for historic reference. Additionally, only one person can work on the document at a time. These features ensure that you do not waste time and effort, or create unnecessary steps to produce a polished document.
The third reason to use online project management tools is to assist you in easily tracking tasks and milestones. For example, you can easily track or assign tasks for an upcoming conference, and get a quick progress check on the accomplishments to date to ensure you are prepared.
Finally, online tools provide a single place to capture team discussions and ideas. These tools provide user-friendly forums for promoting team communication and the exchange of ideas. Additionally, these tools will keep a record of past discussions if a new team member joins or an idea resurfaces.